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Legal

Important Information.

Berg & Williams Limited is a company registered in England & Wales, number 09406106.

Our registered address is Workplace, 4th Floor, 56 Oxford Street, Manchester M1 6EU.

Our Director is Aaron Ferguson ACA, who is a member of the Institute of Chartered Accountants in England & Wales.

Professional Registration.

Berg & Williams Limited is a registered firm of the Institute of Chartered Accountants in England & Wales (ICAEW).

We are a member of the ICAEW Practice Assurance Scheme.

Indemnity Insurance.

In accordance with the disclosure requirements of the Provision of Services Regulations 2009, our professional indemnity insurer is Hiscox Insurance Company Limited, of 1 Great St. Helens, London EC3A 6HX.

The territorial coverage is worldwide, excluding professional business carried out from an office in the United States of America or Canada and excludes any action for a claim brought in any court in the United States of America or Canada.

Privacy Policy.

Your Data, Privacy and oookies

We know that you are concerned with how your personal and financial information is dealt with. This privacy policy sets out the basis on which any personal data we collect from you (or that you provide to us) will be processed and demonstrates our commitment to your privacy.

By visiting our website and using our services you are accepting our policies and practices.

We may change the content or services found on our website at any time without notice, and consequently our privacy policy may change at any time in the future. You agree to revisit this page regularly and your continued access to, or use of and our website will mean that you agree to the changes.

We confirm that we will comply with the provisions of the Data Protection Act 1998 when processing personal data about you and your business. For the purpose of the Data Protection Act 1998 (‘the Act’) the data controller is Berg & Williams Limited, Workplace, 4th Floor, 56 Oxford Street, Manchester M1 6EU.

If you have any questions or concerns regarding this policy, please contact us.

Personal Information We Collect From You and How We Use It

When completing a form on our website, when engaging with us, or at times during the course of your relationship with us we ask you to provide information about your business, or the business you intend to form, along with any previous trading information. We may also request other personal details such as your marital status, date of birth, National Insurance No., telephone number, etc.

Information is collected and sent via online forms/surveys, email, over the phone, SMS text message or by post.

Any data entered via online forms/surveys, or directly into our systems is protected with SSL Encryption Certificates (secure socket layer technology) issued by leading certificate authorities. This ensures all data transferred between users and our systems is encrypted. When sending emails we use TLS (Transport Layer Security) to prevent eavesdropping and tampering.

However, the Internet is not in itself a secure environment. Although we will do our best to protect your personal data, users should only enter, or import data within a secure environment. This means that your browser must support the encryption security used in connection with our service. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

The information you provide allows us to:

  • electronically verify your identity in order to comply with UK anti-money laundering and anti-terrorist funding regulations;
  • ensure our systems are configured correctly;
  • carry out our obligations arising from any contracts entered into between you and us and to provide the services you have engaged us to undertake for you;
  • offer specific support and guidance;
  • provide further services;
  • notify you about changes to our services;
  • electronically contact you with information regarding our promotions;
  • electronically contact you with news of our business activities;
  • we may regularly contact you electronically with our business advice content;
  • if you have provided us with your phone number then we may call you to ascertain your interest or not in becoming a client;

The information we collect about you allows us to:

  • make suggestions and recommendations to you about other goods or services that may interest you
  • administer our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes
  • improve our site to ensure that content is presented in the most effective manner for you and for your computer

By providing your personal data, you agree to the transfer, storing and, or processing of it. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy.

Where we have given you (or where you have chosen) a password, which enables you to access certain parts of our systems, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

By using the Services, you agree that we can access, aggregate and use non-personally identifiable data we collect from you. This data will in no way identify you or any other individual. We may use such aggregated non-personally identifiable data to:

  • assist us to better understand how our customers are using the Services
  • provide our customers with further information regarding the uses and benefits of the Services
  • enhance small business productivity, including by creating useful business insights from that aggregated data and allowing you to benchmark your business’ performance against that aggregated data, and
  • otherwise to improve or augment the Services.

Third Party Personal Data You Provide

Through your use of our services we may also collect information from you about someone else. If you provide us with personal information about someone else, you must ensure that you are authorised to disclose that information to us and that, without us taking any further steps required by applicable data protection or privacy laws, we may collect, use and disclose such information for the purposes described in this Policy.

You must therefore take reasonable steps to ensure the individual concerned is aware of and consents to the various matters detailed in this Policy, including the fact that their personal information is being collected, the purposes for which that information is being collected, the intended recipients of that information, the individual’s right to obtain (and details of how to) access the information.

Where requested to do so, you must assist us with any requests by the individual to access or update the personal information you have collected from them and provided to us in connection with our services.

Where We Store Your Personal Data

All your data is held either within our CRM system, or on secure servers.

In some cases your data may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). Otherwise, the personal data we collect from you will not be transferred to and/or stored at any location outside of the EEA. However, it may be processed by staff operating outside the EEA, who work for our suppliers. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

We maintain strict security standards and procedures with a view to preventing unauthorised access to your data by anyone, including our staff. We use leading technologies such as (but not limited to) data encryption, firewalls, server authentication, user profiles and passwords to protect the security of your data.

Data Within Our Systems

You are ultimately responsible for administering and safeguarding any passwords or memorable words created to control access to our systems. You should be careful to log out of our systems after you have finished any given session, especially if you are on a public computer.

Bank Account and Transaction Information

You will be required to provide information about your business bank account(s) such as the sort-code and account number in order to use our services.

Disclosure Of Your Information

In order to carry out our services and for related purposes such as updating and enhancing our client records, analysis for management purposes and statutory returns, legal and regulatory compliance and crime prevention we may obtain, process, use and disclose personal data about you.

We also have a duty under section 330 of the Proceeds of Crime Act 2002 to report to the National Crime Agency (NCA) if we know, or have reasonable cause to suspect, that you or anyone connected with your business are or have been involved in money laundering. Failure on our part to make a report where we have knowledge, or reasonable grounds for suspicion, would constitute a criminal offence.

To the extent that we are duty bound by any applicable legal or regulatory requirement to cooperate with any competent legal or governmental authority or agency we shall do so in accordance with applicable law. Without limitation, we expressly reserve the right to cooperate with any competent authority, in the investigation of alleged unlawful activities of our website users or relating to our website users. We will have no legal liability for such disclosures of your information.

We may share the information we hold about you with any person, business or other organisation (and their advisers) who might take over our rights or responsibilities under our agreement with you to allow them to prepare for taking these over (after that, we may also allow that person or business to use and share your information on the same basis as us).

Third Parties

We work with third parties to research certain usage and activities on our behalf. No personal information about you is shared, however in the course of conducting this research these third parties may place a unique ‘cookie’ on your browser.

Our systems may contain links enabling the electronic transfer of data with third-party applications. We take no responsibility for the privacy practices or content of these applications.

Our sites may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

We have a number of partners who provide complementary services. If you express interest in a third party service by completing a form on our website, or by enabling usage of a third party service in our systems, your information will be passed to the relevant service provider. When in conversation with one of our team, if you specifically express interest in a third party service and give your consent, we will also pass your contact information to the relevant service provider. These third parties may then send communications to you and provide information on offers and services that may be of interest to you. If at any time you wish to opt out of further communications, please follow the instructions in their marketing communications, or consult their privacy policies for further information about unsubscribing. These third parties will have their own privacy policies and we do not accept any responsibility or liability for these policies. Please check these policies carefully prior to activating a service.

We will never pass your personal information to a third party without your explicit and specific expression of interest in their services.

Telephone, Texts, Call Monitoring and Recording

Sometimes outgoing and incoming telephone calls from and to our advisory or support teams are recorded for training and monitoring purposes. This process helps us to maintain high standards of service, and resolve any issues.

To maintain the platform we may contact you by telephone or SMS text message to update you or let you know about any of our products, services or promotions (which, in some cases may be provided by third parties) but only according to the permissions you give us.

If you have consented to receive communication or marketing from us by SMS text message, to stop this, please contact us.

Cookies

Our public website and Services, along with most other major websites, use cookies. Cookies are pieces of information that a website transfers to the cookie file on your computer’s hard disk. Cookies enable users to navigate around the website and (where appropriate) enable us to tailor the content to fit the needs of visitors who have accessed the site.

By visiting the our website, logging into or using our services you agree that you are happy for us to set cookies. If you are not happy you should either not use our websites, or can disable the cookies.

We use two types of cookie on our website.

  • Session cookies, which are temporary cookies that remain in the cookie file of your computer until you close your browser at which point they are deleted.
  • Persistent, or stored cookies that remain permanently in the cookie file of your computer.

Cookies cannot look into your computer and obtain information about you or your family or read any material kept on your hard drive and, unless you have logged into our systems, cookies cannot be used to identify who you are.

Cookies cannot be used by anyone else who has access to the computer to find out anything about you, other than the fact that someone using the computer has visited a certain website. Cookies do not in any way compromise the security of our systems.

Cookies will not be used to contact you for marketing purposes other than by means of advertisements offered within our systems.

The web browsers of most computers are initially set up to accept cookies. If you prefer, you can set your web browser to disable cookies or to inform you when a website is attempting to add a cookie. You can also delete cookies that have previously been added to your computer’s cookie file.

You can set your browser to disable persistent cookies and/or session cookies but if you disable session cookies, although you will be able to view our public unsecured website, you will not be able to log onto our systems.

For more information about cookies (including how to set browsers to reject cookies) please visit the website set up by the Interactive Advertising Bureau (Europe) at www.allaboutcookies.org.

Cookies are used for a number of reasons on the our website, and with our systems.

First party cookies are created by us whilst third party cookies are created by affiliates or tracking services.

Google AnalyticsTM – a third party tracking service collects information about how our website is used. We use information to report on usage and volume statistics. We have no access to or control over these cookies.

Information about Google AnalyticsTM can be found at http://www.google.com/intl/en/analytics/privacyoverview.html.

Google Adwords – a third party advertising system that tells us tell a user arrived on our site by clicking on a paid advert. Cookies originating from Adwords also give us power to serve ads on the Google network specifically to people who have already visited our site and not signed up.

You can also opt-out of a number of targeted advertising cookies by visiting these opt-out pages: National Advertising Initiative and Google. This opt-out won’t stop advertising companies from showing you banner ads, but it will prevent them from personalising their banner ads to you specifically.

 

Facebook – a third party social media platform that also supports its own advertising network. Cookies originating from Facebook allow us to focus our Facebook advertising specifically to people who have already visited our site who have not signed up, as well as users determined by Facebook to be similar to our site’s visitors.

We also utilise Facebook to identify their users who may be similar to our clients. This is done through an anonymous and encrypted process. User data is provided by us and once a ‘lookalike’ audience of Facebook users is created the data provided by us is deleted. We then focus advertising on the Facebook network specifically to this audience.

Social Links

On our website we use links to ‘social sites’ – Twitter, Facebook, Google+, LinkedIn and others.

When you click on these links these sites are likely to be collecting information about what you are doing all around the internet by setting one or more of their own cookies.

In some cases these sites will be registering the fact that you are visiting us and the specific pages you are on, even if you don’t click on the link if you are logged into their services, like Google and Facebook.

We not responsible for the data generated by or processed by such third parties. Therefore, you should check the respective policies of each of these sites to see how exactly they use your information and to find out how to opt-out, or delete, such information.

Your Rights

You may always opt not to disclose certain personal information, but that may mean we will be hindered in our ability to provide a service, or may mean you will not be able to access certain services, or parts of our systems.

You have the right to ask us not to process your personal data for marketing purposes.

You can also ask to opt-out of having personal identifiable information used for certain purposes, including promotional communications, newsletters etc.

You can exercise your right to prevent such processing by following the opt-out instructions, which will be clear and obvious on the forms, or emails we use to collect your data. You can also exercise the right at any time by contacting us.

You can find detailed information about your rights under UK Data Protection legislation on the UK Information Commissioner’s website at www.ico.gov.uk.

Changes to our Privacy Policy

Any changes we may make to our Policy in the future will be posted on this page and, where appropriate, notified to you by email. Please check back frequently to see any updates or changes to our privacy policy.

If you have a question, comment or complaint about our Privacy Policy please contact us.

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